Forms

TOURNAMENT OF BANDS CHAPTER VIII

Forms

TOB Chapter 8 Announcer Form

Unit Name:
Hometown:
Director:
Assistant Director:
Staff:
Musical Selections:
Brief Accomplishments:

Reminder: This form will be used for the entire season. If any changes occur, please submit a new form.

TOB Chapter 8 Information Form

UNIT NAME (School):
DIRECTOR:
ADDRESS (School):
SUMMER MAILING ADDRESS:
EMAIL ADDRESS:
Summer Email Address if different:
Telephone Number:
Cell Phone Number:
FAX Number:
Unit Type:	Dance
	Guard
	Percussion
	Majorettes
CLASSIFICATIONS:
Please share ALL Information with Members:
Please share ALL Information but:
YES, please share information on TOB Chapter 8 Website:
NO, DO NOT share Information on TOB Chapter 8 Website:
Please turn in form ASAP. NO later than December 31.

THIS FORM MUST BE MAILED TO MARTY WITH PAYMENT

TOB CHAPTER 8

REGISTRATION & DUES FORM

DUES are to be paid by Sept 15 Outdoor and December 1 Indoor

Name of Unit______________________________________________________________

Director __________________________________________________________________

Address___________________________________________________________________

_________________________________________________________________________

Email____________________________________________________________________

Phone Number____________________________________________________________

Cell Phone________________________________________________________________

FAX Number ___________________________________________________________

SUMMER ADDRESS_____________________________________________________

______________________________________________________________________

Dues & Registration $100.00_____________________________yearly

($50.00 Registration and $50.00 Chapter Assessment portion applied to Scholarship)

Security Bond (NEW MEMBERS ONLY) $50.00 __________ One time Bond unless forfeited see TOB RULES) Also Indoor Member Security Bond per unit

Participating Units Marching Band_____ Guard_____ Percussion__________

Majorettes___________ Dance____________

Dues (100.00)_________________________________________________________

Security Bond @ $50.00 per Unit (NEW MEMBERS ONLY)________________________

Total Enclosed____________________________________________________________

Send this form, along with payment to :

Martin Altman Chapter 8 Coordinator

315 Painter Ave

Greensburg, PA 15601

CHECKS PAYABLE TO: Tournament of Bands Chapter 8

TOB CHAPTER 8 STAFF LIST

UNIT NAME:
Director:
Assistant Director:
Additional Staff: 1:
2:
3:
4:
5:
6:
7:
Reminder: Chaperones and Booster Officers are NOT considered Staff Members

TIA CHAPTER 8 INDOOR SCHEDULE

UNIT NAME:
GROUP Classification:
DIRECTOR:
DATE/SHOW January 9, 2010: TIA INDOOR CLINIC Dillsburg, PA:	Attending/Not Attending
January 16, 2010: OPEN
January 23, 2010: OPEN
January 30, 2010: Avonworth Evaluation Show
February 6, 2010: OPEN
February 13, 2010: OPEN
February 20, 2010: OPEN
February 27, 2010: Andromeda
March 6, 2010: Carrick H.S.
March 13, 2010: McKeesport H.S.
March 20, 2010: Brentwood
March 27, 2010: Elizabeth Forward
April 3, 2010: EASTER
April 10, 2010: OPEN
April 17, 2010: Connellsville
April 24, 2010: Chapter Championship Avonworth H.S.
April 29 through May 2, 2010: All Chapter Championship WILDWOOD, NJ

Scholastic Units--- Indoor Season

Scholastic Units Please read Grade Regulations in TIA Manuel

Unit Name____________________________________ Director______________________________

Name	Grade in School

PLEASE NOTE: ALL Directors must have forms of ID to verify Performers age at ALL Competitions in case it is questioned at a show.

Return to Teresa Ross This form is due Prior to your first performance.

I _______________________________________________ Hereby verify that the above students

attend_________________________________________________ School

This form must be turned in to Teresa Ross before the units first performance.

Independent Units --- Indoor Season
(Please read Age Regulations in TIA Manual)

Unit Name:
Director:
Member 1:	Name/Birthdate/Grade in School
Member 2:
Member 3:
Member 4:
Member 5:
Member 6:
Member 7:
Member 8:
Member 9:
Member 10:
Member 11:
Member 12:
Member 13:
Member 14:
Member 15:
Member 16:
Member 17:
Member 18:
Member 19:
Member 20:
Member 21:
Member 22:
Member 23:
Member 24:
Member 25:
Member 26:
Member 27:
Member 28:
Member 29:
Member 30:
PLEASE NOTE: ALL Directors must have forms of ID to verify Performers ages at ALL Competitions in case it is questioned at a show. This form is due PRIOR to your first performance.

TOB/TIA Chapter 8

2010 Indoor Scholarship Application

Directors:

Please be aware and make your participants aware of the following eligibility requirements and procedures for the 2010 TOB/TIA Chapter 8 $250 Scholarship.

The recipient must be in his/her senior year of High School or currently enrolled in a Trade School, College, or University.

The recipient must have a current GPA of 2.5 or higher to be shown via unofficial transcripts or a current report card.

The recipient must be an active member of a unit in good standing, who is eligible to compete in 2010 TOB/TIA Chapter 8 Championships.

The recipient must have completed a full season in the participating unit by the end of the school year.

The recipient cannot have received any prior TOB Chapter 8 Scholarship.

The recipient MUST use the scholarship to further their education at an established Trade School, College, or University.

The recipient will complete the entire Application and Unit Director must sign application prior to submission.

All applications and unofficial transcripts MUST be returned to Kelley Revak postmarked on or before MARCH 27, 2010 NO EXCEPTIONS.

All applications will be given to the scholarship committee void of identification of name or unit. The essay will be read, and the committee will determine a winner based on the content of the applicant’s essay and the eligibility requirements.

The recipient will be announced at the 2010 TOB/TIA Chapter 8 Championships.

The recipient must submit transcripts and grades after the completion of the next semester at the college, university, or trade school to receive the award.

Mail completed form and essay for all nominees to:

KELLEY REVAK

805 WOODWARD ST.

MCKEESPORT, PA 15132

MUST BE RECIEVED POSTMARKED ON OR BEFORE MARCH 27 , 2010

TOB/TIA Chapter 8

2010 Indoor Scholarship Application

Applicant:

Complete application and return it with an unofficial transcript or copy of your report card to your Director by the date they request it. Your Director will then forward your application to the TOB/TIA Chapter 8 Scholarship Committee.

Applicant’s Name ______________________________________________

Address ______________________________________________

______________________________________________

Phone Number ______________________________________________

Email Address ______________________________________________

Date of Birth ______________________________________________

Current Unit ______________________________________________

Director’s Name ______________________________________________

Director’s Phone ______________________________________________

Years Participated with Current Unit ____________________________

College(s) accepted to/ currently attending ______________________

________________________________________________________________

Essay Question: (To be answered in a 1-page, typed, double-spaced essay. Please attach to your application void of any identifying information.)

What are your educational goals AND how do you feel that your participation in TOB/TIA Chapter 8 will help you to reach these goals?

I CERTIFY THAT ALL OF THE INFORMATION CONTAINED IN THESE FORMS IS FACTUAL AND COMPLETE TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THESE STATEMENTS ARE OPEN FOR VERIFICATION AND THAT FALSIFYING ANY PORTION MAY EXCLUDE ME FROM RECEIVING THIS SCHOLARSHIP.

Applicant’s Signature ________________________ Date________________

Unit Director’s Signature ________________________ Date________________

You may copy and paste this form into Microsoft Word in order to print off, complete,
and mail in to Kelley Revak.

November 28, 2009 Meeting Minutes

11/28/09 TOB/TIDA Indoor Membership Meeting Notes

Board Members in Attendance:

Marty Altman –Chapter 8 Coordinator Teresa Ross- NJA/ TOB/TIA Liason

Kelley Revak- Rec Secretary Joanne Girardi- Indoor Member at Large

Eric Smith- Asst Ch 8 Coordinator Amber Ross- Pubicity Director

Membership in attendance:

Amber Ross & Stephanie Enedy- Connellsville Kelley Revak-Andromeda Paul Miller- Reflections

Joanne Girardi- Sensations Kathy Goetter- Dance FX Jeff Danchick- Mon Valley Express

Sharon Tryc- Fast Forward Jenny Wunderley & Sarah Larson- McKeesport

Nancy Mihalcin- South Brook Joshua Deemer & Terrie Todd- Exsquisite

Cindy Ransam- Avonworth Katie Crowley- Avella Michelle Hanbury- CoMotion

_____________________________________________________________________________________

2:15pm- Marty Altman starts the meeting.

NEW UNITS TO TOB/TIDA CHAPTER 8

- Williamstown Winterguard

- Westminster College Winterguard

- Baldwin HS (Impact Unit)

Explanation of IMPACT Unit definition explained by Marty Altman. Used years ago on the east coast. Its compared to Blast.

- Introduction of Directors/Instructors.

- Eric Smith presents the Treasurers Report. Our Chapter is in the black.

Motion to Accept Treasurers Report- Joanne Girardi

2nd by Kathy Goettler
- Judges Clinic will be held in Dillsburg, Pa on Jan 9 &10,, 2010. At Northern York High School
Sat Jan 9th. Will be for Dance, Guard, Twirling, and Timing and Penalties
Sun Jan 10th will be for Percussion all day.
- Evaluation day for Chapter 8 will be held at Avonworth High School. YOU MUST have your information into Teresa Ross by Jan 9th in order to get the afternoon and evening schedules done. The afternoon portion will be one on one with the judges and the evening portion will be a competition.

SHOW HOSTS

Please make sure you turn in your list of Attendees to Teresa Ross AT LEAST 3 weeks prior to your show date. It is recommended that you send out invitations to your show and gather your responses. Please make sure your invites show a cut off date 3 weeks prior to your date. NO ADDITIONS will be made to your line up. As the membership does turn in a show selection form to Teresa there may be differences in your list of attendees. This is why it is important to have the information into Teresa 3 weeks prior.

Marty urges all Show Hosts to get their show contracts in to NJA immediately if you have not already done so.

Tapes will be provided by the chapter to each show host at a cost of $0.35 per tape.

All show hosts must provide the floor split for their facility. This will be strictly enforced this year.

- Marty Altman stated that he has been more than lenient in the past regarding this. THIS CAN NO LONGER HAPPEN. This has been a timing issue in the past and for anyone who has competed in Wildwood knows that you MUST follow the timeline ruling. Show hosts must provide the webmaster with the floor split setup so that it can be easily accessible by the membership. Membership also requests of the show hosts to PLEASE provide Unit Areas separate from the spectator areas. This is for the safety of the performers.

- Eric Smith discusses a website that will assist directors with explanation of the indoor activity. It includes a 9 minute video to show to your Administration and School Boards. This website is www.newcustomersolutions.com/visit

- Requirements for promotions have changed especially in the colorguard catergory. Promotion number from the Novice to Intermediate A class is now 85 by 3/28/10.

- There will be no Timing Penalties until the first weekend in March. That would be the Carrick Competition.

IMPORTANT DATES:

March 1 2010 – Deadline for registration for Weekend in Wildwood.

January 1 thru March 28th – reclassification period
April 23, 2010 – must have competed in 2 shows to be eligible for competition in Chapter Championships

April 28, 2010 – must have competed in 4 shows and chapter championships to be eligible to compete in All Chapter Championships in Wildwood, NJ.

Personnel Changes cannot be made after April 1st.
- We will be putting the "Sleepless Nights" back out on the floor this year at Chapter Championships on April 24th. Kelley Revak will be taking the reigns on organizing this. We would like to put together a full show for the kids and the audience. This was such a huge hit last year. People are still talking about it. If you did not sign up at the meeting and want to join in the fun, please email Kelley Revak at kjrevak@yahoo.com. Practices will be announced ASAP. We definitely want to be more prepared this year and if anyone has a facility for perhaps, sunday evening rehearsals it would be greatly appreciated. Anyone can be a part of it. We will have dance baton colorguard, and we will teach the percussionists how to spin some piece of equipment. Just like we did last year with Tim Martin.
- Scholarship information will be out to the membership on or before 1/30/10 and must be postmarked by 3/27/10.

REMINDER:

Code of Conduct is a very serious issue. There were too many infractions last year. We need to all act accordingly. This will be monitored very closely this year. Each director must return a signed copy of the code of conduct to Teresa Ross. This states that they understand the code of conduct and the consequences that come with a violation.

If there is an issue at a show and Teresa, Marty and Eric are working as judges, PLEASE DO NOT APPROACH THEM WITH QUESTIONS OR PROBLEMS. Seek out another board member, Tim Martin, Joanne Girardi, Kelley Revak, Amber Ross, or Erin Holsinger.

- Chapter 11 coordinator Bill Morrison would like to pass along the information for their chapter.

Website: www.tournamentofbandschapterxi.wikispaces.com

Email: TOBChapterXI@gmail.com

Motion to Adjourn: Kathy Goettler 2nd: Kelley Revak
Meeting Adjourned: 3:30pm

Name

Grade in School